Hawaii Rental Housing Providers Alliance (HRHPA) – Website Privacy Policy

Effective Date: December 1, 2025
Last Updated: December 1, 2025

1. Introduction

This Privacy Policy explains how the Hawaii Rental Housing Providers Alliance (“HRHPA,” “we,” “us,” or “our”) collects, uses, stores, and protects personal information when you visit our website, interact with our digital content, or participate in our membership-based programs.

HRHPA is committed to safeguarding your privacy and complying with applicable federal and State of Hawaii laws, including Hawaii’s Unfair and Deceptive Acts or Practices statute (HRS §480), data security standards, and consumer protection requirements.

By using our website, you consent to the practices described in this Privacy Policy.

2. Information We Collect

A. Information You Provide Directly

We may collect personal information that you voluntarily provide, including:

• Name

• Email address

• Phone number

• Mailing or billing address

• Membership application details

• Payment information

• Survey responses

• Event registrations

• Form submissions (membership, advocacy alerts, sign-ups, donations, contact forms)

B. Information Collected Automatically

When you visit our website, we may collect:

• IP address

• Browser type and version

• Device information

• Pages visited and time spent

• Referring URL

• Date/time of access

• Cookies, pixels, and similar tracking data

C. Cookies and Tracking Technologies

HRHPA may use cookies and similar technologies to:

• Improve site functionality

• Personalize content

• Track analytics and engagement

• Support membership services

• Perform remarketing or outreach campaigns

You may disable cookies through your browser settings, though doing so may limit certain features.

3. How HRHPA Uses Your Information

HRHPA uses collected information for the following purposes:

• To manage and support HRHPA membership

• To provide newsletters, legislative updates, and advocacy alerts

• To process membership dues, donations, or event payments

• To communicate with members and inquiries

• To manage educational programs and member resources

• To improve website experience and functionality

• For internal research, reporting, and data analytics

• To comply with legal and organizational obligations

• To support advocacy efforts on behalf of Hawaii’s rental housing providers

We only use personal information in ways that align with HRHPA’s mission and operations.

4. How HRHPA Shares Information

HRHPA does not sell personal information.

Information may be shared only under the following circumstances:

A. Service Providers

We may share data with trusted third-party vendors who help us operate our organization, such as:

• Website hosting providers

• Email communication systems

• Payment processors

• Event management platforms

• Membership management tools

• Data analytics services

These partners may only use information as necessary to perform contracted services and must maintain confidentiality and security.

B. HRHPA Organizational Purposes

As a membership-based advocacy organization, HRHPA may use member information for:

• Membership administration

• Legislative advocacy mobilization

• Event notifications

• Member-only resources

• Communications relevant to rental housing advocacy

HRHPA does not publicly disclose member information without explicit permission.

C. Legal and Compliance Requirements

We may disclose information if:

• Required by subpoena or court order

• Necessary to comply with state or federal law

• Requested by regulatory or investigative agencies

• Needed to protect HRHPA’s rights, members, or property

5. Data Security

HRHPA employs administrative, technical, and physical safeguards consistent with industry standards and Hawaii data protection requirements to protect personal information from unauthorized access, disclosure, alteration, or destruction.

However, no website or electronic system is completely secure, and HRHPA cannot guarantee absolute protection.

6. Your Rights and Choices

Depending on your jurisdiction, you may have the right to:

• Access personal information HRHPA holds about you

• Request correction of inaccurate information

• Request deletion of your personal data (when permissible)

• Opt out of marketing communications

• Manage cookie settings in your browser

To submit a request, please contact us using the information below.

7. Third-Party Links

HRHPA’s website may contain links to external websites.
We are not responsible for the content, privacy practices, or security of third-party sites. Users should review those sites’ privacy policies before interacting with them.

8. Children’s Privacy

HRHPA’s website and services are intended for adults.
We do not knowingly collect personal information from children under 13.
If we become aware of such collection, we will promptly delete the data.

9. Data Retention

HRHPA retains personal information only as long as needed to:

• Support membership and organizational purposes

• Meet legal or regulatory requirements

• Maintain accurate business records

When retention is no longer necessary, we securely delete or anonymize the data.

10. International Users

HRHPA operates in the State of Hawaii.
If you access our website from outside the United States, you consent to your information being processed and stored in the U.S.

11. Updates to This Policy

HRHPA may update this Privacy Policy from time to time.
Changes become effective upon posting with a revised “Last Updated” date.

If changes materially affect how we use your information, HRHPA will notify users through website updates or email alerts.

12. Contact HRHPA

If you have questions, concerns, or requests related to this Privacy Policy, please contact:

Hawaii Rental Housing Providers Alliance (HRHPA)
Email: hirentalhousingprovider@gmail.com
Phone: 8082218904